Voluntary Declaration of Consent as a Candidate with Talentor

My express consent to the processing of my personal data by Talentor Singapore for the purpose of international career advice and personnel placement (Art 6 para. 1 a, Art 9 para. 2 a GDPR).  All Talentor Partners and their employees in different countries that are listed here locations have access to this database.

In my capacity as the candidate or applicant for job positions, I hereby expressly consent to Talentor Singapore Pte Ltd, 31 Woodlands Close #03-03 Woodlands Horizon, Singapore 737855, EA No: 13C6337  processing my following personal data for the purpose of career advice and job placements. 

 Data when registering:

• Personal data (e.g. first name and surname, date of birth)
• Address data
• Contact data (e.g. telephone number, email address)
• Date and time (of the registration or update)
• IP address and registration data (login, password)

Voluntary data that can be supplemented during the registration or later:

• Application documents (e.g. curriculum vitae or certificates)
• Career (e.g. information concerning your previous employment)
• Educational data (e.g. study or school qualification data)
• Vocational requirements (e.g. desired extent of the employment, the desired salary, period of notice)
• Skills & qualifications (e.g. supplementary training, certificates, languages, hobbies)

Data that are supplemented by a Talentor consultant:

• Job interviews, memos, and remarks concerning my profile (e.g. information concerning why you wish to change jobs)
• Residence permit (from candidates from non-member states)
• Email communication with the recruiting partner
• Job positions (that I apply for or that Talentor suggest to me)
• Indexing your profile in order to find it easier

My personal data can be used for the purpose of career advice and job placements, this comprising the following processing:

• The storage of my personal data in the Talentor candidate database in the form of a candidate profile.
• The management of my candidate profile.
• The acceptance and processing of my applications for specific job positions.
• The adding of memos and supplements during job interviews.
• The categorization and indexing of candidate profiles (“profiling“), the search for my personal data in the candidates database and the matching of this data with job descriptions and requirements of potential employers (Talentor B2B clients).
• Contacting me with regard to suitable job offers by telephone, email and other forms of communication (e.g. social networks) in addition to making interview appointments and in the event of there being any questions.
• The optional linking of my LinkedIn profile with my candidate profile with Talentor and the importing of data from my LinkedIn profile.
• The forwarding of my candidate profile or analyses and recommendations derived from this to potential employers (Talentor B2B clients).
• Informing me of the status and result of applications.
• As a basis for internal statistics and internal controlling (e.g. number of occupied positions).

The forwarding of my personal data can be restricted for the above purposes of career advice and for job placements in that they are only to be forwarded to Talentor B2B clients (potential employers). I shall find detailed explanations concerning these categories of recipients in the Data Protection Declaration, that I have already taken note of. My personal data is only forwarded to Talentor B2B clients (potential employers) with my explicit consent, that I can grant during an interview, a telephone conversation or in an email. 
I will find additional information in the Data Protection Declaration/privacy policy. I was provided with the opportunity of asking the Talentor data protection officer before I granted my consent. My consent is voluntary and is granted on the basis of the information provided in the Data Protection Declaration. I am not under any obligation to declare my consent.

Revocation

I can revoke my consent with future effect by sending an email to the data protection officer of my country without me having to state any grounds for this. This means that the processing that is carried out on the basis of my consent until such time as the revocation is received, is permissible.
Talentor is unable to process my data for the purpose of career advice or job placements should I not grant my consent or should I revoke my previously granted consent so that it shall not be able to offer me job positions. 
By selecting the option “I consent to the processing of my data“, I hereby declare my consent to the above purposes pursuant to data protection law. I shall be sent a copy of the Data Protection Declaration that I have taken note of in the last step and the above Declaration of Consent in an email that shall be sent to the email address stated by me.
Should I not indicate my choice below and I have already granted my consent to the use of my personal data in the past, then neither shall the non-indication be understood as being a revocation of the consent that I granted in the past nor is it to be understood that I am granting this consent.

Data Protection Declaration and the Provision of Information (Art 13 GDPR)

 

PRAEMBLE

First things first: We keep your personal data confidential and conform with the statutory data protection regulations.
We would like to provide you with information concerning which personal data we collect from you in the event of you registering with our candidate portal, why we require it, and who you can contact should you have any questions.

Who is the data protection declaration for?
The declaration is for persons (hereafter also referred to as candidates) who wish to register a career profile on our candidate portal with Talentor free of charge either when applying for a vacancy or when submitting an unsolicited application.

 

Who are we?
We are the company Talentor Singapore (hereafter referred to as “Talentor“) with legal domicile in Singapore. We are an executive search company in Singapore in addition to it having international partners locations. We specialize in searching for and advising executives in the top to middle management.

Talentor Singapore EA No: 13C6337  

Managing Director: VIJAYAN SELVARAJ 
Address: 31 Woodlands Close #03-03 Woodlands Horizon, Singapore 737855
Telephone: Mobile +65 93864399
Email: vijayan.selvaraj@talentor.com
Email address for the data protection officer of the headquarters in Singapore is: vijayan.selvaraj@talentor.com

 

We have partners in the following locations which are themselves responsible for meeting GDPR regulations in their legal entities.

Why do we process your data?
We use your data in order to provide career advice and for international job placements. 
You can register with our candidate pool for this without you applying for a specific position. As soon as job vacancies exist that match your candidate profile, you will be contacted by a Talentor consultant by email or telephone in order to discuss the next steps with you.
Candidates can also create a profile and thereby apply directly for a specific position. It is unfortunately not always the case however that the first vacancy you actively apply for is successful. In this case, the Talentor consultant shall also contact you by email or telephone as soon as there are other vacancies that match your profile.
 
What is the legal basis on which we process your personal data?
We process your personal data on the basis of your consent. (Art 6 Par. 1 a and Art 9 para. 2 a GDPR), that you can provide us with specifically and voluntarily. Without your consent, we cannot and shall not process your personal data, the exception being that the processing is (also) carried out in order to meet legal obligations and from a justified interest (Art 6 para. 1 f GDPR) in connection with the assertion, exercising or defending against legal claims.
Neither do you have a legal obligation to disclose your personal data, nor does a contractual one exist. However, we are unable to accept any job applications from you without your personal data and we are also unable to inform you with regard to appropriate job vacancies.

 

Which personal data do we collect and process?

The following data are collected when you create a profile, we then processing them later:

• IP address, registration data (login, password)

• Personal data (first name, surname and date of birth)

• Address data

• Contact data (e.g. telephone number, email address)

• Application documents (e.g. curriculum vitae or certificates)

• Career (e.g. information concerning your previous employment)

• Educational data (e.g. study or school qualification data)

• Vocational requirements (e.g. desired extent of the employment, the desired salary, period of notice)

• Skills & qualifications (e.g. supplementary training, certificates, languages, hobbies)

• Date and time (of the registration or update)

Your data is supplemented by a Talentor consultant during the course of the recruiting process:

• Job interviews, memos, and remarks concerning your profile (e.g. information concerning why you wish to change jobs)

• Residence permit (from candidates from non-member states)

• Email communication with the consultant

• Job positions that we suggest to you or that you apply for

• Indexing your profile in order to find it easier

We wish to point out that health-related data, information concerning your racial or ethnic origin, political or religious views, trade union membership or sexual orientation are data that are especially worth protecting (special personal data as defined in Art. 9 GDPR). We, therefore, request you to not send us such data, neither in your curriculum vitae nor in other documents.

Does profiling take place?
Our recruiting process does not include any automatisms that result in candidates being automatically removed from the application process or being automatically recommended to one of our clients. The decision concerning which candidates are to be contacted regarding which positions or whether their data are to be forwarded to one of our clients, is always made by the responsible Talentor consultant.
Candidate profiles are indexed in the candidate database in order to find them easier, enabling appropriate job positions to be suggested efficiently. The indexing includes data from the application documents regarding the skills and qualifications or the career. When new job vacancies exist, these tags are used in order to match the candidate profiles and all of the other data with the job requirements.
The Talentor consultants also use search algorithms in order to match candidate profiles with job positions. With the assistance of this method, it is also possible to find candidates that use synonymous terms in their advertising documents.
 
Who is provided with your data?

Talentor employees
In order to fulfil the purpose, Talentor employees have access to all of the data stipulated under “Which personal data do we collect and process?” 

Talentor clients
We suggest matching job positions to you in the scope of the recruiting process. After an interview at Talentor or after we have contacted you, we forward your data for a specific job position to individual clients. The client is not granted full access to your data, a so-called candidate report is generated as a PDF document. This report is issued in relation to the position and comprises your master data (personal data, address and contact data), your professional requirements (e.g. desired salary or period of notice), the appraisal of the Talentor consultant on the basis of the interview and the memos. Our clients are placed under a contractual duty of confidentiality and secrecy.

Technical service provider
We are supported by the provision of our services by service providers (so-called order processors). Examples of such service providers are the producer of our recruiting software or the hosting providers that provide us with the server for the operation of the software. These service providers have access to your data on a case by case basis for maintenance purposes. They have a contractual duty of confidentiality in addition to them being contractually obliged to implement data security measures, whereby the adherence to these measures is regularly checked by us.

Additional recipients
It could be possible that we have to grant authorities or courts of law access to your data on a case by case basis for the purpose of fulfilling legal obligations or in order to defend ourselves against legal claims.

What are your rights?
The General Data Protection Regulation (Articles 15 to 22) stipulates that you have information, deletion, restriction, data transfer, amendment and contradictory rights. We would like to explain some of these rights to you in more detail:

• Your information and amendment right

You shall obviously be provided with information with regard to your personal data that we store and process. Should your data no longer be applicable or be incomplete, you can demand that it be amended or supplemented.

• Your right to have your personal data revoked or deleted

You can revoke your consent at all times and exercise your “right to be forgotten“. In this case, we have a duty to deleting your personal data and to informing all of those who we have transferred your personal data to of your deletion request. Your revocation of the consent does not affect the legality of the processing that has taken place until receipt of the revocation on the basis of the consent.

• Your restriction, data transferability and contradiction rights in addition to measures in connection with the automated making of decisions

You can also exercise processing or provision restriction rights with regard to your data within the scope of the data transferability right in addition to you being entitled to contradict the processing or provision of your data (especially in direct marketing). You can also demand that diverse measures be adopted in the scope of the automated data processing (e.g. personal intervention or the presentation of your own point of view).
You also have the right to file a complaint with the data protection authority should you believe that your rights have been infringed. The contact data of the European data protection authority: https://edps.europa.eu/data-protection/our-role-supervisor/complaints_en.
 
How long do we store your personal data for?
Your personal data are basically stored until such time as you revoke your granted consent. It is possible however that statutory documentation obligations or the documentation for the assertion and exercising of legal claims or the defence against such can necessitate the data being processed after receipt of your declaration of revocation.  In such cases, we shall inform you that your data is still be processed and the reason for this in addition to us informing you of its deletion.
We reserve the right to delete the profiles of candidates who we have been unable to offer a matching job to for a long time. Should you find an interesting vacancy later, you can always create a new profile.
Please note that under certain circumstances, a deletion cannot take place immediately but with a delay on the basis of legal obligations or in order to assert or exercise legal claims or in order for us to defend ourselves against such claims.

Who can you contact?
Please contact our data protection officer depending on your place of residence in Europe if you have any questions concerning this data protection declaration or on the exercising of your rights:

Talentor Singapore Pte Ltd.
Data Protection Officer: VIJAYAN SELVARAJ 
Email: vijayan.selvaraj@talentor.com